Company Secretary - Irish Business
Job ref: 50540
LocationDublin City Centre
SectorLegal
Job typePermanent
Salary€60,000 - €120,000
Job Title: Company Secretary - Irish Business
Department: Legal & Governance
Reporting To: Head of Legal
Key points:
The Company Secretary - Irish Business is a critical role responsible for ensuring the company's compliance with all statutory and regulatory requirements under Irish law and best practices in corporate governance. This position serves as a trusted advisor to the Board of Directors, executive management team, and its committees on all company secretarial matters. The Company Secretary plays a pivotal role in facilitating effective board and committee proceedings, maintaining statutory records, and promoting a culture of good governance within the Irish business operations.
Key Responsibilities
• Board and Committee Support:
o Proactively manage the scheduling and logistics of Board and Board Committee meetings (e.g., Audit Committee, Remuneration Committee, Nomination Committee).
o Collaborate with relevant executives to develop meeting agendas and ensure timely distribution of high-quality, comprehensive meeting materials (including reports, presentations, and supporting documentation) via secure channels.
o Attend all Board and designated Committee meetings, providing procedural advice and support
o Accurately and comprehensively record minutes of Board and Committee meetings
o Track and follow up on action items arising from Board and Committee meetings, ensuring timely completion and reporting back to the relevant parties.
o Ensure the timely and accurate filing of all statutory returns and notifications with the Companies Registration Office (CRO), including annual returns, changes in directors/secretary, and other relevant filings.
o Assist in the development, implementation, and review of corporate governance policies and procedures.
o Proactively monitor and stay abreast of changes in Irish company law, relevant European Union directives, and regulatory requirements impacting company secretarial practices and corporate governance.
o Ensure the company's policies and procedures are updated to reflect changes in legislation and best practices.
o Handle highly sensitive and confidential information with the utmost discretion and professionalism.
o Identify opportunities for process improvement and efficiency gains within the company secretarial function.
o Contribute to initiatives aimed at fostering innovation and continuous improvement across the wider organization.
o Stay informed about developments in company secretarial technology and best practices.
Qualifications and Experience:
• Essential Qualifications:
o Membership of the Chartered Governance Institute (ICSA) and holding a Professional Company Secretary Qualification (e.g., CGI Chartered Secretary).
o A third-level qualification (Bachelor's degree or higher) in Law, Business, Finance, or a related field.
Essential Experience:
o A minimum of 5 years of post-qualification experience working as a Company Secretary or Assistant Company Secretary
o Demonstrable experience in supporting Boards and Board Committees.
o Proven experience in managing statutory compliance and filings with the CRO.
4. Skills and Competencies:
o Excellent IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Soft Skills and Competencies:
o Exceptional Communication Skills: Highly effective written and verbal communication skills, with the ability to articulate complex information clearly and concisely to diverse audiences, including Board members and senior management.
o Outstanding Organizational and Time Management Skills: Proven ability to manage multiple tasks, prioritize effectively, meet deadlines, and maintain meticulous attention to detail.
o Strong Interpersonal Skills: Ability to build and maintain strong working relationships with individuals at all levels within and outside the organization, demonstrating diplomacy and tact.
o High Level of Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential information with integrity and professionalism.
o Problem-Solving and Analytical Skills: Ability to identify and analyze issues, develop effective solutions, and provide sound advice.
o Proactive and Self-Motivated: Ability to work independently, take initiative, and anticipate the needs of the Board and management.
o Resilience and Adaptability: Ability to remain calm under pressure and adapt to changing priorities and demands.
o Commitment to Continuous Improvement: A proactive approach to learning and seeking opportunities for professional development and process enhancement.
Department: Legal & Governance
Reporting To: Head of Legal
Key points:
- This role will report to the Head of Legal and sits at a 'mid-senior' level. It will suit candidates with 5-7 years' experience
- Our client is open to people from all sectors, what's important is that you have solid corporate secretarial experience and can work with and assist the legal team and CEO, whilst also taking ownership for the company secretarial function
The Company Secretary - Irish Business is a critical role responsible for ensuring the company's compliance with all statutory and regulatory requirements under Irish law and best practices in corporate governance. This position serves as a trusted advisor to the Board of Directors, executive management team, and its committees on all company secretarial matters. The Company Secretary plays a pivotal role in facilitating effective board and committee proceedings, maintaining statutory records, and promoting a culture of good governance within the Irish business operations.
Key Responsibilities
• Board and Committee Support:
o Proactively manage the scheduling and logistics of Board and Board Committee meetings (e.g., Audit Committee, Remuneration Committee, Nomination Committee).
o Collaborate with relevant executives to develop meeting agendas and ensure timely distribution of high-quality, comprehensive meeting materials (including reports, presentations, and supporting documentation) via secure channels.
o Attend all Board and designated Committee meetings, providing procedural advice and support
o Accurately and comprehensively record minutes of Board and Committee meetings
o Track and follow up on action items arising from Board and Committee meetings, ensuring timely completion and reporting back to the relevant parties.
o Ensure the timely and accurate filing of all statutory returns and notifications with the Companies Registration Office (CRO), including annual returns, changes in directors/secretary, and other relevant filings.
o Assist in the development, implementation, and review of corporate governance policies and procedures.
o Proactively monitor and stay abreast of changes in Irish company law, relevant European Union directives, and regulatory requirements impacting company secretarial practices and corporate governance.
o Ensure the company's policies and procedures are updated to reflect changes in legislation and best practices.
o Handle highly sensitive and confidential information with the utmost discretion and professionalism.
o Identify opportunities for process improvement and efficiency gains within the company secretarial function.
o Contribute to initiatives aimed at fostering innovation and continuous improvement across the wider organization.
o Stay informed about developments in company secretarial technology and best practices.
Qualifications and Experience:
• Essential Qualifications:
o Membership of the Chartered Governance Institute (ICSA) and holding a Professional Company Secretary Qualification (e.g., CGI Chartered Secretary).
o A third-level qualification (Bachelor's degree or higher) in Law, Business, Finance, or a related field.
Essential Experience:
o A minimum of 5 years of post-qualification experience working as a Company Secretary or Assistant Company Secretary
o Demonstrable experience in supporting Boards and Board Committees.
o Proven experience in managing statutory compliance and filings with the CRO.
4. Skills and Competencies:
o Excellent IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Soft Skills and Competencies:
o Exceptional Communication Skills: Highly effective written and verbal communication skills, with the ability to articulate complex information clearly and concisely to diverse audiences, including Board members and senior management.
o Outstanding Organizational and Time Management Skills: Proven ability to manage multiple tasks, prioritize effectively, meet deadlines, and maintain meticulous attention to detail.
o Strong Interpersonal Skills: Ability to build and maintain strong working relationships with individuals at all levels within and outside the organization, demonstrating diplomacy and tact.
o High Level of Discretion and Confidentiality: Demonstrated ability to handle sensitive and confidential information with integrity and professionalism.
o Problem-Solving and Analytical Skills: Ability to identify and analyze issues, develop effective solutions, and provide sound advice.
o Proactive and Self-Motivated: Ability to work independently, take initiative, and anticipate the needs of the Board and management.
o Resilience and Adaptability: Ability to remain calm under pressure and adapt to changing priorities and demands.
o Commitment to Continuous Improvement: A proactive approach to learning and seeking opportunities for professional development and process enhancement.
