PA to Group Managing Director - Irish Organisation

Our client is a successful Irish business based in north Dublin.
They employ over 400 people and have been operating in their sector for over 50 year.

The Group Managing Director is now keen to hire a Personal Assistant to support them.

Please note that this position requires the individual to be on site in the office 5 days per week.
There is parking on site and the location will suit somebody coming from north Dublin (the office is located close to the airport.)

The preferred candidate will have experience working as a PA for at least 4-5 years.
This is an exciting opportunity to join a dynamic team and work closely with the Group MD.

Key Responsibilities

• Act as first point of contact for the Group MD, proactively and promptly managing correspondence, prioritising and routing as appropriate, including that of a sensitive and confidential nature.
• Maintain a coordinated and up-to-date calendar for the Group MD by determining the urgency and nature of requests, making necessary arrangements, and resolving time conflicts.
• Collaborate with the Group MD daily to establish or revise requirements of the day, and ensure actions are completed and meetings are scheduled as necessary.
• Coordinate and manage the Group MD‘s actions, deadlines and responsibilities regarding minutes, letters, emails, etc. to ensure prompt and appropriate response.
• Make administrative arrangements and planning of internal and external meetings and conferences, attending as necessary and to operate a system to ensure the Group MD is fully briefed for meetings.
• Provide high level support to key internal and external meetings, including preparing agendas, co-ordinating/writing papers, producing minutes, and ensuring follow-up actions are progressed.
• Providing project support, conducting research, reviewing and summarising reports, presentations, and documents suitable for presentation at Board and Executive level, ensuring appropriate input from all stakeholders.
• Coordinate meetings both internal and external including the booking of rooms, managing attendance, agendas, key documents, etc.
• Organise and keep track of all projects and files handled by the Group MD. Create and maintain databases and tracking systems.
• Develop and maintain paper and electronic filing and information systems.
• Being responsible for processing expenses, credit card returns and raising purchase orders and other finance related duties as directed by the Group MD.
• Undertake specific areas of responsibility and special projects, as required.

Ideal candidates:

• Must be able to work collaboratively with a range of colleagues in the wider organisation, as well as with external stakeholders.
• Have sound experience of establishing positive and productive relationships at senior level within organisations
• Highly competent IT skills across Outlook, Word, Excel, PowerPoint,Teams.
• Exceptional organisational abilities, with the capacity to prioritise tasks, manage multiple responsibilities, and meet deadlines.
• Demonstrate a high level of accuracy, efficiency and attention to detail.